This publication contains the policies for District 1080’s Rotary Foundation Team.

The Team consists of:

The Terms of Reference for these Team positions can be found in the My Rotary web site under ‘Learning and Reference’.  For more details go to My Rotary District Committees.

The Teams main functions are to promote the Rotary Foundation and its Programmes and to allocate the District Designated Fund for Foundation and Club humanitarian projects.  Team members are very willing and available to visit clubs to explain the various functions of the Team and the Rotary Foundation.

The Team will hold formal quarterly meetings, either in person or virtually, with informal smaller meetings as required.

District Designated Fund (DDF)

This fund consists of funds returned to the District depending on the amount clubs and Rotarians from the District donated to Foundation during the period of three years previously.  Half of those donated funds are kept by the Foundation’s World Fund to fund matching Grants for club’s Global Grants and other foundation projects such as Peace Fellows and PolioPlus and the other half is returned to the district for use with District Club’s Global and District Grants etc.

All Grants applied for must conform to the Rotary Grants Terms and Conditions that can be found HERE under the Resources Menu.  A Club planning to apply for a Global Grant must be ‘Qualified’.  The process for a club to achieve this is explained HERE.  For a club to receive a District Grant a current club officer must complete, during the current year, the Rotary Training module ‘Grant Management Training’ at HERE.

The District has wide discretion in the way that it uses these DDF funds.  District 1080 has decided the following priorities for the use of the DDF.

  • The requesting club’s project must have a high degree of Rotarian involvement and preferably working with another Rotary Club, either here in the UK or abroad.  The DDF does not just fund other charities.
    • The club must have completed Grant Reports from their previous year’s Grants and show a firm commitment to the Rotary Foundation by its fundraising activities.  TRF will not pay out on the current District Grant until all reports from the previous year have been received.  Late reporting means that the year’s District Grant for all clubs will be delayed.
    • Grant applications must be received by the Foundation Grants Team by the 30th September for payment in that year.  Payment to the clubs will normally be by the end of November.
    • Help and advice can be received from the District Grants Chair. 
  • Help fund a Hilary King Scholar.
    • The DDF will build up funds to assist in a Global Grant to fund an overseas student from a needy background to take a post-graduate course in Peace and Conflict Resolution studies at one of the District’s universities.
    • Clubs are encouraged to join with overseas clubs to find a student to undertake these studies.
    • The Team’s Rotary Scholars leader can give advice and assistance.
  • Help fund the Rotary Peace Centres.
  • Help fund PolioPlus (Foundation request we use 20% of our DDF).

Rotary Scholars

The Team’s Rotary scholar Leader will co-ordinate and assist clubs hosting overseas Rotary Scholars.

  1. Clubs are requested to inform the Scholar Leader of all approaches that they receive from students requesting hosting.  He will attempt to find clubs who are willing to carry out the hosting.
  2. The Scholar Leader will organise an annual scholars’ presentation so District Rotarians can meet the students and learn about their pasts and aspirations.

Rotary Peace

The District Peace Officer is the main contact for District Rotarians who wish to have a greater understanding of Rotary’s efforts in Peace and Conflict Resolution.

  1. The Peace Officer will liaise with the Peace Collage at Bradford to enable the District to ‘distance’ host a Peace Fellow.
  2. Assist clubs with their efforts to not only train their members in the subject but also schools etc.


All clubs are encouraged to raise funds PolioPlus and increase the general public’s understanding of Rotary’s primary humanitarian project.


We can only assist clubs with their Global and District level projects if we have the funds to do so.  The DDF funding comes from clubs and individuals.  The more they raise the more we can assist.

Grants Fair

The Team will organise an annual Grants Fair where clubs can show case their project and request help and funding from other clubs.